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Online Payment Terms and conditions

1. Introduction

These Terms and Conditions apply to purchasing goods and paying for services via the Heythrop College Online Store & Payment gateways.

Please read these Terms and Conditions carefully as they govern your use of the Heythrop College Online Payment system. These Terms and Conditions do not affect your statutory rights as a consumer.

Heythrop College reserves the right to change these Terms and Conditions from time to time without notice.

By using the Heythrop College Online Payment system you are agreeing to be bound by these Terms and Conditions.


2. Definitions

For the purposes of these Terms and Conditions the following expressions shall have the following meaning:

Fees mean the Tuition, Accommodation, Conference room hire Fees and Other Fees payable

College means Heythrop College, 23 Kensington Square, London, W8 5HN

Order means any order you place on the Site for the purchase of goods or services

Site means the Heythrop College Online Payments site on: 

Website: https://epay.heythrop.ac.uk/open/  and https://epay.heythrop.ac.uk/invoice/ and https://shop.heythrop.ac.uk/

“you” and “your” means the person or legal entity using the Site.

3. Payments

It is your responsibility (Student, Hirer or a third party) to ensure that a correct amount is paid and the payment is adequately and accurately referenced.

All payments made through this Online Payment Facility must be made in £ Sterling. Any currency conversion costs or other charges incurred in making the payment or in processing a refund shall be borne by you and shall not be deductible from the Fees due to the College.

The payment of any sums intended to be in respect of Fees does not in itself indicate the existence of a contract between the College and the Student/Hirer/Sponsor.  

4. Orders

An Order constitutes an offer which may be accepted at the sole discretion of the College.

The availability of the goods or services which are the subject of your Order will be determined by the product description displayed on the Site at the time of placing your Order. The College will make reasonable efforts to ensure that any product description is a fair representation of the actual goods or service.

Any date specified by the College for collection of the goods or delivery of a service is intended to be an estimate and goods or service will be made available as soon as reasonably practicable.

If you have been asked to collect goods, we will provide services from a Collection Point as detailed in the instructions on the Site or in a confirmation email sent to you. You will be required to provide proof of payment for an Order at the Collection Point.

5. Cancellation and Refunds

Any entitlement to a refund of Tuition Fees will be as determined by the Tuition fee liability and refund policy. Such refunds only apply to the Tuition Fees paid in respect of the Academic Year in which the Student leaves.

Any entitlement to a refund of Residence Fees will be determined in the Licence agreement to be signed by the Student on acceptance of the accommodation.

Any entitlement to a refund of Room hire Fees will be determined in the Room hire Terms and Conditions to be signed by the Room hirer on acceptance of the College conference room and other accommodation.

Refunds will be made within 31 days of the date when the College considers the Student to have left the College or the Room Hirer to have cancelled the booking.

For the avoidance of doubt, nothing in this Clause 5 shall require the College to refund the Fees (or part thereof) unless such Fees (or part thereof) have previously been paid.

No refunds will be issued for Conferences and Short Courses unless the event is cancelled by the College due to insufficient numbers. Non-arrivals will be liable for the full cost of the conference/course.

6. Non-delivery of Services

Heythrop College reserves the right to cancel a Conference or Event or withdraw a service at its sole discretion. In the event of such a cancellation the College will refund the value of the booking or any ticket sold upon a proof of purchase.

The College expressively excludes any liability for any direct or indirect losses or damages howsoever arising as a result of such cancellation and will not, for example, be responsible for any travel or accommodation costs incurred. In the event of cancellation, the College will use reasonable endeavours to publicise the cancellation and details will be posted on the website associated with the Conference or Event. Attendees are responsible for checking this information prior to the Event.  Wherever possible, the College will endeavour to contact delegates directly by email in the event of a cancellation.

7. Use of the Heythrop College Online Store & Payment Gateway

The College reserves the right to suspend, modify or amend the Site at any time and the goods and services offered.

8. Limitations and Exclusions

Nothing in these Terms and Conditions shall render the College liable to indemnify you in respect of any liability of any kind incurred by you to any other person but this is not an exclusion of any liability that may arise by virtue of a breach by the College of these Terms and Conditions or any negligence on the part of the College, its employees or agents.

9. Communication with the College and the College’s Intellectual Property Rights

When you visit the Site or send an e-mail to the College, you are communicating with the College electronically. The College may communicate with you by e-mail or by posting notices on the Site. For contractual purposes, you consent to receive communications from the College electronically and agree that all agreements, notices, disclosures and other communications that the College provides to you electronically in respect of an Order satisfies any legal requirement that such communications be in writing.

All content including pictures, designs, logos, photographs, text written and other materials on the Site and associated with the goods or services purchased by you are owned, controlled or licensed to the College. The College’s intellectual property rights are protected by Law. Unauthorised use of such content is prohibited.

10. Risk and Title of Goods and Services

Ownership of the goods will only pass to you when you receive an email from the College confirming receipt of all sums due in respect of the goods, including any additional or supplementary charges.

If for any reason you have not collected the goods from the Collection Point on the date the College has specified that the goods are ready for collection, risk in the goods will pass to you on that date and the College will not be responsible for their safekeeping.

The services shall be provided on the date specified on the Site for that particular service. The College shall itself and ensure that others will provide services with all reasonable skill and care.

11. Security

The College is committed to maintaining your privacy and, for this reason, all payments are made using a specialist payment service provider. All personal data and payment details, which are entered through the Site, are encrypted to comply with the Payment Card Industry Data Security Standard (PCI DSS).

The College shall not be liable for any failure by you to properly protect data from being seen on their screen by other persons or otherwise obtained by such other persons, during the online payment process or in respect of any omission to provide accurate information in the course of the online payment process.

Once your payment transaction has been completed you will be redirected back to the Site where you will receive an email confirmation of your payment.

12. Force Majeure

The College reserves the right to defer the date of delivery of services or collection of goods or to cancel the delivery of services or supply of goods in the case of any circumstances which are beyond its reasonable control and which prevents or hinders the delivery of the goods or services.

13. Privacy Statement and Data Protection

The College is committed to protecting your privacy. The College will only use your personal details, collected when you use the Site, lawfully and in accordance with the principles of the Data Protection Act 1998.  The College will ensure that your personal data is kept confidential and is not used or disclosed other than as provided for under these Terms and Conditions or as required by law.

In accordance with the Data Protection Act 1998, the College will hold and process the information provided by you only for the purposes of supplying the goods or services which are the subject of your Order.

We will not email or mail you in the future unless you have given us prior consent to do so. We will not collect sensitive information about you without your consent. We do not sell, rent or otherwise make available any personal data submitted by visitors to the Site to third parties.

If you are providing personal data relating to other people you are responsible for obtaining their consent.

Links from the Site may take you to sites not covered by our Privacy Statement. We recommend you check the privacy policies for these sites before submitting any personal data.

We may use technology to track the patterns of behaviour of visitors to the Site. This can include using a “cookie” which would be stored on your browser. You can usually modify your browser to prevent this activity.

14. Third Parties

The Contracts (Right of Third Parties) Act 1999 is excluded from applying to contracts made under these Terms and Conditions and nothing in these Terms and Conditions confers or purports to confer on any third party any benefit or any right to enforce any term or condition.

15. Law and Jurisdiction

These Terms and Conditions and all Orders and payments placed via the Site will be governed by and construed in accordance with English Law and all parties submit to the exclusive jurisdiction of the English Courts.

16. Complaints and the College’s contact details

If you wish to contact the College about your Order or you have a complaint about any aspect of the Site or the goods or services which are the subject of your Order or payment please contact us at:

By post:

Finance Department - Online Store or Payment, Heythrop College, 23 Kensington Square, London, W8 5HN

By fax:

020 7795 4200

Please mark clearly to: Finance Department - Online Store or Payment

By email:

finance@heythrop.ac.uk

Please put “Finance Department - Online Store or Payment” in the subject header line.